Incident Report Writing for Security Guards

Incident Report Writing for Security Guards

Is Incident Report Writing Important?

Is Incident Report Writing for security guards an important skill to have? What do security guards do? Well, they protect people, places, and things. For security companies, they choose individuals and try to match their skills to a role. Therefore, if you want to be a good security guard, incident report writing is a necessary skill.  The position you receive depends on your skills. However, there’s one task that no one can get away from. That task is incident report writing. Why? Because it’s an important part of the job of a security guard.

Picture this: what If someone causes a problem to that person, place, or thing that you’re protecting? It is important to report this incident.  If you can’t fill out an incident report properly, it will cause numerous headaches for others.  The lack of this ability may hold you back as a security guard. Communicating in writing what you observed is a great skill!

Pay Attention to All of the Details 

Once the event has passed, write down everything you remember. Even if it’s on a notepad.  Jot down every detail, even if you think it is not important.  We recommend the following:

  • The time of the call to authorities
  • Which security guard spoke to authorities
  • Any other party involved
  • The arrival Time of all Supervisors

Incident Report Writing–The Actual Typing

Firstly,  you will only complete a correct report if you paid close attention to the incident itself. The accuracy of the report depends on if you remember the details, including what you did. If you can’t remember basic information, your report will definitely lack the correct details.

Secondly, can another person actually read your incident report if initially, it is handwritten?

Thirdly, how is your spelling?  Use the spellcheck tool on your computer to make sure your incident report writing is free of errors.  Make sure to proofread the report before giving it to your Supervisor.

Sometimes, incidents go to court. The more you remember, the more likely you are to receive compensation from insurance (or prosecute guilty parties).  Guards must remember the details. Also, it’s important for them to remember the events in the right order. The order of events is very serious for insurance claims and in evidence for a court case.

What Does Incident Report Writing Include? 

Remember, incident reports are an important part of the job of a security guard. Both thinking and communication skills are also important. Guards must be attentive during the incident.  They must be able to recall and communicate events afterward.

To keep things easier, we recommend filling out an incident report as soon as possible after the event takes place. It’s much harder to remember details the next day (let alone next week or month!). Also, don’t cut back on the details. Even when they seem insignificant, write it down. Completely fill out the entire incident report correctly.

Last Word about Incident Report Writing

In conclusion, if you have this skill, you become more attractive to clients and employers. Improve this skill today and you’ll be rewarded. If you need help, there’s no shame in asking for it. You might have a supervisor or colleague that is known for good incident report writing. Simply ask for advice and they will normally provide it. This willingness to learn is something else that’s appreciated by employers.




Government Security Jobs

Government Security Jobs

Are you thinking about working in government security? We’ve got Government Security Jobs information that you should know about in this article.

Government Security Jobs Clearance

Firstly, it’s easy to get confused by the different clearance levels. In total, there are three levels of clearances. They are:

  • Confidential
  • Secret
  • Top Secret

Secondly, does every government job require a security clearance? No, it does not. A security clearance is important when confidentiality is required.  However, in case you were wondering, security clearance is important for a number of reasons. For example, the government needs to ensure employees can keep important information confidential.

Lastly, if you are considering a security guard job within the government, you must pass a security clearance. With Top Secret as the lowest clearance level, these vacancies will have the lowest demands. Top Secret jobs are ideal if you’re taking the first step on this career ladder. On the other hand, those jobs with a Confidential Marking will have an investigation that goes much deeper into your qualifications.

Usually, there is a general citizenship rule for working in the United States.  However, candidates with specific skills for specific positions may pass the application process regardless of their nationality.  Once an individual is granted clearance, they have access to information classified up to their Security Level. As a security guard, the Bureau of Human Resources will decide how much access an individual requires. Meanwhile, other data will remain confidential.

The Application Process for Government Security Jobs

You won’t have to worry about government clearance until you actually receive an offer for a job where clearance is required. Furthermore, it’s not something you will do yourself. If you’re offered a job, the Bureau of Human Resources will start the process.   Thus, the investigation will begin.

Now, what if you want to move to a different agency? In many cases, this is possible. However, you will have to meet the new agency’s requirements. Another common question is whether family members are subject to such security and clearance checks. This will depend on the situation, so ask the agency during the interview process.

Reasons for Rejection

There are several reasons for rejection from the application process. The reasons are as follows:

  • Criminal activity
  • Sexual misconduct
  • Questions about drug consumption
  • Questionable alcohol consumption
  • Negative foreign influence

Oftentimes, delay in processing an application is because of the following:

  • An incomplete security package
  • Problems with the investigation
  • Poor fingerprint reading


Let’s say you’re applying for DOD security clearance and are rejected, what happens? Before anything else, you will get an opportunity to appeal. You can potentially clarify or correct a problem. If you still need help or assistance, call us on (596) 209-4737 or join our email list!

Government Security Job Vacancies

One other thing you need to know about government security jobs is where to find them. The internet is a wonderful place, but finding vacancies is a real pain at times. We recommend searching through four main agencies:

  • NSA———-National Security Agency
  • FEMA——–Federal Emergency Management Agency
  • TSA———-Transportation Security Agency
  • DHS———Department of Homeland Security

Rather than going on a third-party website, visit the official pages of each. Here, you’ll learn what they do. You will learn whether they have vacancies, and what each job requires. As an example,  has a very good career’s page. They explain the benefits of working at FEMA:

  • Diversity,
  • Inclusion
  • Job opportunities

Remember to set up Job Alerts that matches your needs.


Finally, if you need additional help or have any other questions about Government Security Jobs, or anything else that you have seen on our website, please feel free to call us on (586) 209-4737 or sign up on our email list. We are here to help you to become a Security Guard.